Your team types, copies and follows up. We automate that – with n8n, Make, APIs and AI. Plus websites, shops, software, AI films and games.

Get in touch – no obligation See problem & solution
  • One point of contact
  • You stay in control
  • Fixed price after a short call
  • Privacy from day one
  • Personal, based in Steinfurt
Workflow: Customer inquiry running
Incoming emails, forms and phone notes come together in Prozesskey and are automatically passed on to the CRM, quotes and calendar. Email Form Phone CRM Quote Calendar
  1. 09:14 New inquiry detected
  2. 09:14 AI summarizes the request
  3. 09:15 Contact created in CRM

Example workflow for illustration

Tools and platforms we connect include

n8nMakeZapierOpenAIClaude ShopifyWooCommerceWordPressHubSpot Google WorkspaceMicrosoft 365NotionAirtable lexofficesevDeskStripeSlackREST & Webhooks

The problem

In many businesses, hours are lost every day: typing up inquiries, copying data between programs, piecing quotes together, chasing customers by phone. Work nobody enjoys – and work that doesn't move your business forward one bit.

  • Inquiries fall through the cracks
  • Duplicate data entry
  • Quotes take forever
  • Follow-ups forgotten
  • No clear overview

From chaos to process

01

This is what a typical day often looks like.

Emails, invoices, calls, Excel lists – all at once, and nothing fits together.

02

We bring order to it.

Every task gets its place, clear rules and a defined path.

03

Then it runs on its own.

Automations handle the routine. You keep the overview and simply approve.

The solution

The right automation for every problem.

We don't replace people – we replace tedious busywork.

Inquiries get lost in the inbox

  1. Search the overflowing inbox The inquiry is detected automatically
  2. Type the details into the CRM by hand AI summarizes it, the contact is created
  3. Write the reply yourself A reply draft is ready
  4. Note the callback – and hope nobody forgets it You review and send Your approval
Manual steps for you 41 per case

Example workflows. What is possible for you is something we clarify in the potential check.

1

Analyze

We look at your processes and find the spots where time, money and patience are lost.

2

Simplify

Before anything is automated, it gets leaner. Unnecessary steps go away, clear rules take shape.

3

Automate

With n8n, Make, APIs and AI, routine tasks run on their own – with approvals wherever you want to decide.

Live workflow

Watch an automation at work.

Pick a workflow, choose the path, approve it yourself.

Check rule result:

    Example workflow with made-up sample data. At the approval step you can click yourself.

    Use cases

    What it looks like day to day

    Six examples of how businesses save time and win customers with us.

    Approve quotes with one tap Trades · AutomationApprove quotes with one tapMeasurements and your price list become a draft. You check it on site and tap “Approve”.Learn more Online booking instead of ringing phones Practice · WebsiteOnline booking instead of ringing phonesPatients request appointments online, so the front desk has time for people in the room.Learn more Order in, label out Retail · Online shopOrder in, label outShop, stock and shipping are connected. The label prints itself, the customer gets the tracking number.Learn more Receipts that file themselves Office · AutomationReceipts that file themselvesInvoices from your inbox are recognised, named and handed to accounting.Learn more A company film without a shoot AI film · EditingA company film without a shootYour company introduction created entirely with AI – and professionally edited.Learn more A trade-fair game that draws crowds Games · Trade fairA trade-fair game that draws crowdsYour own game at the booth starts conversations and collects contacts – with consent.Learn more

    Illustrative images, AI-generated

    What this looks like in practice

    Examples from your industry

    Choose your industry – on the right you'll see what arrives on your phone.

    01

    Inquiry with photos → on-site appointment

    Form with photosAI summarizes, calendar suggests time slotsCustomer books directly

    02

    Site measurement → draft quote

    Voice memo from the appointmentAI matches line items from your price listDraft ready for approval

    03

    Open quote → friendly follow-up

    One week without a replyReminder email goes outTask in the calendar

    Example workflows for illustration. What makes sense for you is something we clarify in the potential check.

    Savings calculator

    What does routine work cost you per year?

    Set the sliders to your numbers – and see what routine work really costs.

    Example calculation based solely on your input. No promise of actual savings.

    Potential savings per year 0€
    Hours freed / year0
    Equivalent working days0

    Based on 46 working weeks and 8-hour days.

    Assess your potential with us

    Services

    Everything that moves your business forward digitally.

    Automation at the core – and everything it takes around it.

    Automation

    Workflow automation with n8n & Make

    Lead capture, invoicing runs, reporting – automated. Self-hosted on request.

    • Setup & hosting
    • Error handling & monitoring
    • Documentation & handover
    All about automation & AI
    Automation

    Interfaces & API integration

    CRM, shop, accounting and calendar talk to each other.

    AI

    AI assistants & chatbots

    Answer customer questions and find internal knowledge.

    AI

    Automatic document & email processing

    AI reads invoices and inquiries – you just review.

    Data

    Reporting & dashboards

    All your numbers in one place, always up to date.

    Consulting

    Process analysis & AI consulting

    Where does AI really pay off? An honest assessment.

    Web

    Websites & landing pages

    Fast, modern and as strong on mobile as on desktop.

    • Design & build
    • Animation & interaction
    • Accessible & fast
    All about web & software
    E-commerce

    Online shops

    Shopify or WooCommerce, including payment and shipping.

    Web apps

    Web apps, mobile apps & portals

    Customer portals, booking systems and apps – in the browser or on your phone.

    Software

    Custom development

    Software and scripts when nothing off-the-shelf fits.

    Performance

    SEO & page speed optimization

    Get found more easily, load faster.

    Support

    Maintenance, hosting & security

    Updates, backups and monitoring – reliably.

    Film

    AI films for businesses

    Company introduction, product video or game trailer – created entirely with AI, no shooting day.

    • Concept & storyboard
    • AI scenes & voice-over
    • Formats for web & social
    All about film & design
    AI film

    Video editing & post-production

    Your footage cut, sound-mixed and color-graded.

    Motion

    Motion design & animation

    Animated logos and explainer graphics.

    Design

    Corporate design & branding

    Logo, colors and templates that fit together.

    Social

    Social media content

    Short videos and graphics, scheduled automatically on request.

    UI/UX

    UI & UX design

    Interfaces people understand without instructions.

    Games

    Game development with Unreal & Unity

    Video game, serious game or browser game – with Unreal Engine, Unity, JavaScript or Python.

    • Game concept & prototype
    • Unreal Engine 5
    • PC, console, VR
    All about games & gamification
    Events

    Trade-fair & learning games

    Draw visitors to your booth or make learning playful.

    Gamification

    Gamification & 3D experiences

    Points and levels for training – or 3D and VR for your product.

    Automation & AIn8n, Make, APIs, AI assistants Web & SoftwareWebsites, shops, apps, development AI film & designAI film, editing, motion, branding Games & gamificationUnreal Engine, trade-fair and learning games, VR

    Why Prozesskey

    Powered by AI. Decided by people.

    Delivered faster

    At Prozesskey, AI handles research, drafts and routine code. That leaves more time for what counts: understanding your requirements properly and delivering reliably.

    One point of contact

    Automation, web and film from one partner – no coordinating between five different providers.

    Privacy from day one

    GDPR in mind, data minimization and, on request, hosting in Germany.

    You approve

    Key steps go through approvals. The automation does the groundwork – you make the call.

    Transparent quotes

    Clear scope, clear costs – including ongoing fees for tools and hosting.

    Process

    Four steps to results.

    1. 01

      Intro & potential check

      You describe your needs, we ask the right questions. No obligation, on equal footing.

    2. 02

      Concept & quote

      You receive a clear proposal with scope, schedule and costs.

    3. 03

      Implementation

      We build, test and align interim results with you – AI-assisted and reviewed by people.

    4. 04

      Handover & support

      Walkthrough, documentation and ongoing support on request, so everything keeps running reliably.

    No-obligation inquiry

    Tell us in one minute what it's about.

    A few clicks, no form marathon. We'll get back to you personally.

    • No obligation
    • Personal response
    • Your data stays with us
    Frederick Bosco, Founder and AI Solution Engineer at Prozesskey

    Your contactFrederick BoscoFounderAI Solution Engineer

    Step 1 of 6
    How can we help?

    Select all that apply

    Great to have you here! What's your first name?
    Hi, do you already have a website?
    Describe your situation – how can we help?

    Optional – e.g. which process annoys you the most right now.

    What's the best way to reach you?

    Email or phone – either one is enough. WhatsApp works too.

    How should we get in touch?
    Does everything look right?

    FAQ

    Frequently asked questions

    Don't see your question? Just send it to us through the inquiry form.

    How much does an automation cost?

    It depends on the scope: a single workflow is different from connecting several systems. After the potential check, you receive a transparent quote – including ongoing costs for tools and hosting.

    Do I need technical knowledge?

    No. You know your processes, we take care of the technology. At the end, you get a clear, easy-to-follow walkthrough.

    What happens to my data?

    We only process what each workflow needs, and we use GDPR-compliant tools. On request, automations run on servers in Germany.

    Which software do you work with?

    With many common tools – such as n8n, Make, Shopify, WordPress, CRM and accounting systems. If a program has an interface, it can usually be connected.

    How soon can we start?

    After your inquiry, we get back to you personally. You will find the exact implementation schedule in the quote.

    Will AI replace my employees?

    No. It takes routine work off their plate, leaving more time for customers, advice and quality. Important decisions stay with people.

    What is process automation?

    Process automation means that software handles recurring tasks such as transferring data, sorting inquiries or sending reminders automatically. Tools like n8n, Make and AI connect your programs to make this happen. Your team gains time for customers and quality – important decisions stay with people.

    Where is Prozesskey based – do you only work locally?

    Prozesskey is a service of Medienagentur Compactpage, based in Steinfurt in the Münsterland region of Germany. We work with businesses across Germany and Europe – on site where it makes sense, otherwise via video call.

    The first step takes one minute

    Ready to unlock your processes?

    Send a no-obligation inquiry
    Get in touch